Terms of Service

Agreement

These terms are a legal agreement between you and ScanVault ("we", "us"). By creating an account or using the ScanVault web or mobile apps, you agree to them. If you don't agree, please don't use the service.

The service

ScanVault lets you scan receipts, invoices, and documents, and uses artificial intelligence to extract details such as the vendor, total, date, and category so you can organize expenses and prepare for taxes. Features may change, improve, or be retired over time.

Your account

• You must provide accurate information and keep your login credentials secure. You are responsible for activity on your account.
• You must be at least 18 years old, or the age of majority where you live, to create an account.
• You can delete your account at any time — from the mobile app (Settings → Delete Account) or by emailing us. Deletion permanently removes your account, documents, and extracted data.

Your content

You own the documents you scan and the data extracted from them. You grant us only the limited rights needed to operate the service: storing your documents, processing them with our AI provider to extract data, and syncing them across your devices. We never sell your data or share your documents with advertisers. See our Privacy Policy for details.

Don't upload content that is illegal, that you don't have the right to store, or that infringes anyone else's rights.

Subscriptions and billing

• The free plan includes a limited number of AI scans per month. Paid plans unlock additional scans and features as described on the pricing page.
• Paid subscriptions are billed by Stripe and renew automatically until cancelled. You can cancel anytime; access continues until the end of the paid period.
• Prices may change with notice. Changes apply at your next renewal, never mid-cycle.

Not tax, legal, or financial advice

ScanVault's deduction flags, tax estimates, categories, and compliance notes are informational tools generated by AI. They are not professional tax, legal, or financial advice, and AI extraction can make mistakes. Review extracted data for accuracy and always confirm deductions with your CPA or tax professional before relying on them.

Acceptable use

Don't abuse the service: no attempting to breach security or access other users' data, no reverse engineering, no reselling the service, and no using automated tools to exceed usage limits. We may suspend accounts that violate these terms.

Partner programs and vault credits

Professionals enrolled in a ScanVault partner program (Home Vault™, Tax Vault™, Legacy Vault™) buy vault credits and use them to provide vaults to their clients. Credits are prepaid, non-refundable, and non-transferable, and can be used while the partner program operates. One credit provides one vault to one client, sponsored for three years (Home Vault and Legacy Vault) or one tax year (Tax Vault) from activation; a partner may extend a sponsorship with another credit. A vault provided by a partner belongs to the client who activates it; the partner does not gain access to its contents. When a sponsorship ends, the client keeps the vault and its documents under the free plan's limits, or may subscribe. Prices and pack sizes apply to future purchases and may change; we'll honor credits already bought on the terms in effect when they were purchased.

Changes to the service

ScanVault is evolving. We may add, change, limit, or retire features, plans, and free-tier allowances over time, and may discontinue the service with reasonable notice. Nothing on the site or in the app is a promise that a feature or price will be available indefinitely.

Disclaimers

The service is provided "as is" without warranties of any kind. We work hard to keep ScanVault available and your data safe, but we can't guarantee uninterrupted service, and you should keep copies of original documents you may need (for example, for an audit). ScanVault organizes and extracts information from your documents; it does not provide tax, legal, or financial advice, and it does not guarantee any outcome with a tax authority, auditor, court, or other third party.

Limitation of liability

To the maximum extent permitted by law, ScanVault is not liable for indirect, incidental, or consequential damages arising from your use of the service, and our total liability is limited to the amount you paid us in the twelve months before the claim.

Changes to these terms

We may update these terms as the service evolves. If a change is material, we'll notify you by email or in the app before it takes effect. Continuing to use ScanVault after a change means you accept the updated terms.

Contact

Questions about these terms: cperlosky78@gmail.com